Features

Flex provides customizable rental management software for single location small businesses and enterprise organizations. No other provider in the industry can offer you our level of flexibility.

Web-based:

Flex is the leading web-based rental management software in the industry, allowing you to enjoy the best user experience and simplest deployment available. No expensive software licenses are needed. Flex takes care of the networking, hosting, and product maintenance for you, letting you focus on your rental management business. Data is automatically backed up daily using redundant, geographically distributed cloud storage. For our larger customers, traditional enterprise licensing is available, and Flex can be integrated with existing databases or servers.

Commitment to Quality:

The Flex team of software engineers uses cutting-edge engineering practices, and code is subjected to the most comprehensive quality control in the industry. Our Quality Feedback Agent, built into every copy of Flex, provides the engineering team with instant notifications of software issues, enabling us to quickly meet your needs. Flex provides continuous monitoring of systems, deploys regular software updates, and provides same-day disaster recovery if needed.

Web-Based & Compatible

All you need is a web browser with the Flash plugin. Flex works with Windows, Mac OS and Linux operating systems,
and with Internet Explorer, Firefox, Chrome and Safari web browsers.

 SQL-Based & Secure

Enterprise class technology backbone and powerful SSL encryption.

 SQL-Based & Secure

SQL-based: Flex is designed to work with MySQL, the most popular open source database. Being SQL-based means you can use the database as a platform for integrating projects and use third-party reporting or business intelligence tools such as Crystal Reports, Microstrategy and SAS.

Security: Flex can operate independently or work alongside existing directory or identity management systems. SSL encryption comes standard with all cloud-based deployments and is available and recommended for enterprise systems. Enterprise customers can integrate Flex with Microsoft Active Directory and Open LDAP, enabling user and security policies to be centrally managed. Our security framework is fully extensible, making it ideal for custom security integration projects and multi-factor authentication.

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 Barcoding

Flex supports most bar code scanners and label printers.

 Barcoding

Flex supports most common barcode scanners. This includes includes wireless, Bluetooth, and USB wedge-style scanners via a quick and easy to use scanning process offering rich progress feedback, instant error notifications, and voice prompts for long-range wireless operation. Flex can integrate directly with specific networked barcode printers, eliminating the need for preprinting barcodes or using third party label printing software.

Learn More About Barcodes

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Flex Mobile

Free the Warehouse! Flex Mobile provides warehouse processes on your iPad or iPhone.

Flex Mobile

Flex Mobile, by Flex Rental Solutions, allows Flex customers to take our industry-leading warehouse technology wherever you go. Scanning no longer is limited to within reach of your computer. Flex Mobile is designed natively for iPhone or iPad, and is built for ease of use on small devices..

Through Flex Mobile, Flex users can use their iPhone or iPad to scan out gear, easily report damaged gear while in the field, and scan gear back into the warehouse.

Every team member who has an iPhone or iPad can utilize Flex Mobile simultaneously, and updates from iPhone and iPad actions are 100% synchronized with Flex software and other Flex Mobile users, providing real-time information for all users. With Flex Mobile, users can review calendars, pull-sheets, and manifests easily from one’s device. The device can pair with a Bluetooth scanner for ease of scanning, or, the camera on the device can be used for scanning if necessary. Team members can now conveniently have a Flex Mobile scanner on their phone and in their pocket for ease of use.

Freelancers can also download and use Flex Mobile. Permissions can be set by each company for freelancer access to each company’s Flex account they work with, making the use of Flex Mobile seamless for employees and freelancers alike.


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Warehouse Management

Flex is built with the unique needs of the rental and event industry in mind.

Warehouse Management

Flex is built with real-world warehouse and inventory needs in mind. A clean, dedicated interface is provided for warehouse processes and supports real-time scanning with voice prompts. Flex offers powerful tools for modeling inventory the way you use it, with built-in support for virtual items, racks, kits and road cases. Our equipment dashboard shows you where all your gear is at the present time, and our availability calculations are fully integrated with backorders and sub-rentals. Our Flex Enterprise Edition supports multiple warehouses with transfer order capabilities.

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Pull Sheets & Scanning

Supporting multiple users on the pull sheet, virtual scanning, and more.

Pull Sheets & Scanning

Flex supports multiple users working from the same pull sheet, and makes it easy to work with both fixed equipment racks and racks that change from job to job. Our free pick container logic makes it easy to prep cable packages and work boxes for custom jobs. The Flex free scan in feature simplifies returns by enabling gear from multiple jobs to be scanned in simultaneously.

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Financial Management

Flex offers QuickBooks™ Integration and efficient quote functionalities.

Financial Management

Flex provides QuickBooks™ Integration to leverage your existing resources. Intuitive drag and drop technology allows for efficient addition of line items to quotes and documents. Flex includes quotes, invoices, received payments, credit memo's, POs, and more. Financial information can be hidden for specific user groups, and financial document views are configurable.

Learn About Financial Management with Flex

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Crew & Workflow

Flexible workflow configurations and crew scheduling.

Crew & Workflow

Flex offers search functionality and scheduling of crew members for the overall crew call, crew email communications, and the ability to easily view each crew member’s full schedule. Statuses, workflows, and jobs are all configurable to support your own processes and terminology.

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Contact Management

Customizable management of customers, vendors, freelance labor, and venues.

Contact Management

Flex provides customizable management of contacts including customers, vendors, freelance labor, and venues. Schedule your follow-up calls and employ default discounts and payment terms to help you effectively manage relationships. Multiple locations and address types can also be added to contacts.

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User Flexibility

Versatile user administration.

User Flexibility

We understand that there are many employees in your company who will need to utilize Flex, and we make it easy for everyone to have the access they need. Flex offers unlimited, customizable user access for all of our customers at every subscription level. Flex also integrates with Google Calendar and Facebook events.

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