Flex StaffingPlus

A seamless, integrated solution that creates a better experience for Flex customers and their crews.

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"With Flex Staffing Plus, I was able to inquire about four roles on one show and six on another, receive responses, and confirm the jobs within ten minutes. With just a few button clicks."

Cody Volk

General Manager
at FM Systems

Chris Stein
— CEO, Flex Rental Solutions

“The Pandemic changed the way the event industry manages their workforces and staffs their jobs. And when we hear our customers have a bottleneck or pain point preventing them from achieving more success, we want to help them solve it.”

Effortlessly Handle Event Staffing

Q: Can I edit daily shifts / call times in bulk?

Yes! This will be functionality that is included as part of the daily call times feature.

Q: Can the emails we send include venue info, other dates and times, etc.?

Yes, the emails you send from Flex StaffingPlus are based on customizable email templates, just like you are used to with other emailing functionality in Flex. You can add a variety of field types (load in dates, client info, addresses, etc.) to your email templates so you can communicate relevant information to your contacts.

Q: Can there be multiple job inquiries or offers in one email?

Not at this time, but we have heard this request a few times now and it sounds like something that would be very useful. Our product team is looking into how we could implement this.

Q: What happens when a contractor replies to the staffing email instead of clicking the link?

We recently improved this functionality by adding a "Reply To" address field on the staffing email templates. So the email will still come from flexstaffingplus@flexrentalsolutions.com, but you can add your own "Reply To" email so if the contractor replies directly to the email it will go to that address.

Q: What filtering options are on the Staffing Dashboard? Status filters? Job filters? Role filters?

The Staffing Dashboard uses standard text filters and date filters that allow you to narrow down the results that show. And based on recent feedback, we also added status filtering so you can choose which statuses show.

Q: How do I communicate changes to any contact who has already been sent an inquiry or offer? Or who has been staffed?

You can send multiple emails to a contact at any point during the staffing process, and the email will show with the latest information about the job. We're always looking for ways to improve this process and would love to chat with some of you about how we can make things more fluid and easy.

Q: Can a freelancer provide their availability in other ways besides responding to an inquiry?

This will not be functionality that is included in the initial release of Flex StaffingPlus, but it is one of the top requests we have heard from our early adopters. It is currently a top priority for us to research and implement in a future release.

Q: Can we change the name that contractors see when we email them (instead of them seeing an email from Flex StaffingPlus)?

Yes! In your staffing settings you can change the "Flex Staffing Email 'From' Name" setting to be your company name so it is more familiar to the people you send emails to.

Q: What can I still do to staff a line without the StaffingPlus module enabled? Or for users who are not authorized to use StaffingPlus?

We did not remove any standard staffing functionality from Flex as part of the new StaffingPlus module. So everything you are used to doing now will still be available to you.

Flex StaffingPlus was designed to save time and minimize frustration by removing the bottleneck caused by traditional manual crew sourcing. Key features include:

Availability Inquiry

Flex StaffingPlus gives users the power to send one-time bulk notices to query freelancer availability. The potential crew members' simple yes or no response automatically updates in the system.

Job Offers

Once freelancers are confirmed available, Flex StaffingPlus users can instantly send job offers with a single click.

Call Times

Enhancing generic start and end dates, Flex StaffingPlus provides for specific call and end times for each freelancer, and generates finished daily Call Sheets.

Purchase Orders

Flex StaffingPlus allows users to automatically generate Purchase Orders from the staffing line item of each job.

Gantt View

Flex StaffingPlus loads any job into Flex that requires staffing resources with Gantt view.

Pricing

Pricing Plans	Monthly	Role Inquiries Included	Cost per Additional
Tier 1	$100	25	$3.00
Tier 2	$150	50	$2.50
Tier 3	$250	100	$2.00

Start now with a 30-day free trial! Continue with our introductory pricing offer of $100 per month, including all StaffingPlus features and unlimited contact inquiries, though June 30. After June 30, convert to our Tier 1 Staffing Plus plan for $100, including all StaffingPlus features and 25 contact inquiries. Additional contact inquiries beyond 25 will be billed at $3 per inquiry.

Watch a recording of the Feb 28 Launch Webinar, presented by our own Branden Rosenlof - Product Manager for Flex StaffingPlus.

Frequently-Asked Questions

Can I send SMS / text messages instead of emails?

The initial release of Flex StaffingPlus will not include the ability to send SMS / text messages from Flex. But we are currently looking into the best way to implement this functionality.

Can I edit daily shifts / call times in bulk?

Can the emails we send include venue info, other dates and times, etc.?

Can there be multiple job inquiries or offers in one email?

What happens when a contractor replies to the staffing email instead of clicking the link?

What filtering options are on the Staffing Dashboard? Status filters? Job filters? Role filters?

How do I communicate changes to any contact who has already been sent an inquiry or offer? Or who has been staffed?

Can a freelancer provide their availability in other ways besides responding to an inquiry?

Can we change the name that contractors see when we email them (instead of them seeing an email from Flex StaffingPlus)?

What can I still do to staff a line without the StaffingPlus module enabled? Or for users who are not authorized to use StaffingPlus?

Can you still assign a contact to a role without sending an availability inquiry or offer?

If I assign a full-time employee to a role, does that count as an inquiry?

For positions with a Qty larger than 1, does that count as multiple roles for pricing purposes? Or just one position, one charge? As an example, does a single line item with six stage hands count as one inquiry or six?

Can you schedule Shifts before you inquire or book a contact to the position?

Travis Banks

—VP of Operations, Roundrock Techology

“We expect these new features to greatly reduce the time we spend crewing our events.”

Flex StaffingPlus

Now available!

"With Flex Staffing Plus, I was able to inquire about four roles on one show and six on another, receive responses, and confirm the jobs within ten minutes. With just a few button clicks."

“The Pandemic changed the way the event industry manages their workforces and staffs their jobs. And when we hear our customers have a bottleneck or pain point preventing them from achieving more success, we want to help them solve it.”

Effortlessly Handle Event Staffing

Availability Inquiry

Job Offers

Call Times

Purchase Orders

Gantt View

Pricing

Watch a recording of the Feb 28 Launch Webinar, presented by our own Branden Rosenlof - Product Manager for Flex StaffingPlus.

All-In-One Solution

At-a-Glance

Simplify Workflow

Frequently-Asked Questions

“We expect these new features to greatly reduce the time we spend crewing our events.”

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