Flex Rental Solutions

  • Better Estimates, Forecasting
  • More Efficient A/P
  • Harder Working Assets
  • Better Employee Training & Retention
  • Reduce Loss
  • Discover Operational Efficiencies
  • Center of Excellence
  • Scale When You Scale Wherever You Are
  • More Accurate Scheduling

How will Flex help you succeed?
Our cloud-based, inventory management and rental software was designed from the ground up, to help you increase productivity, reduce inventory loss, identify shortages, and improve visibility into the health of your business. Our trusted software is used by the top industry leaders, and we’re eager to show you how it can benefit your business, too.

The ONLY platform built specifically for your industry.

Inventory Management System Software Features


Inventory Management

With our simple inventory manager you can view important information like availability, container location, item location, quantity on hand, barcodes, and serial number.


Warehouse Management

Improve warehouse operations with built-in support for virtual items, racks, kits, and road cases. With barcode scanning support you can prep and return gear, as well as free scan in and scan out.


Maintenance Tracking

Log and record repairs, updates, and cleaning. Create maintenance procedures so you never miss critical inventory maintenance. Get a full view of an item's maintenance history.


Contact Management

Manage your customer, vendor, labor, and venue relationships all in one location. Schedule your follow up calls and employ default discounts and payment terms.


Sales and Service Delivery

Easily build quotes and invoices with our intuitive drag and drop interface, bill for services and track payments all from one centralized system. You can add inventory and services to a Quote, create a Pull Sheet, add POs as child documents, generate an Invoice, integrates with Quickbooks and more.


Pull Sheets

Simplify warehouse operations by easily creating pullsheets for all the equipment that needs to be pulled for a job or location.


Task Management

Never miss an important deadline or critical follow-up call on your to-do list. Flex Rental Solutions keeps you productive and accountable with simple task management features.


Labor and Staffing

Manage your team and your contingent labor. Flex offers search functionality and scheduling of crew members for the overall crew call, crew email communications, and the ability to easily view each crew member’s full schedule. Statuses, workflows, and jobs are all configurable to support how you do business.


No IT pro needed and ready to scale when you are!

  • Cloud-based with Unlimited Users
  • Free Support
  • Multiple Business Locations/Warehouses
  • Transfer Order Functionality
  • Location-basedSecurity Permissions
  • Automatic Backup

Customer Spotlight: Quest Audio Visual

Meet Quest Audio Visual As we spoke with Ryan Peddigrew, director of business development for Toronto-based Quest Audio Visual, there were a few key figures that popped up:    – 10-year Flex customer – 1,000,000 + scans – 10K+ events – 15+countries   Still, there was one number that really stood out: 1. As in…

Read More

Customer Spotlight: Hardin-Simmons University

Meet Hardin – Simmons University The old saying goes, “Everything’s bigger in Texas.” After speaking with Zachary McNair, on Hardin-Simmon University’s Media Services Team, we’re inclined to agree. Only instead of steaks or maybe landmass, what’s bigger about HSU is its heart If you haven’t heard of Hardin-Simmons University, it is described as a “Baptist…

Read More

Customer Spotlight: EPiQVision

We’re not exactly sure how else to start this piece about Toronto-based A/V production house, EpiQVision, except to say that President/Owner, Jordan Benson, is a genuinely good dude. We’re proud that all of our customers are good people (they are, after all, in the business of creating memorable experiences that make our lives better), but…

Read More

Customer Spotlight: Firehouse Productions

“From the beginning it has been all about the best. It wasn’t about anything more. It wasn’t about anything less.”  That’s how Brian Olson, founder of New York-based Firehouse Productions, set the tone for the company. It’s also how Mark Dittmar, Vice President of Sales, set the stage for our conversation. As Flex was founded…

Read More

Customer Spotlight: Show & Design Group

The Show & Design Group success story begins where many begin – in a spare bedroom with a few bits of this, a little of that, not much money, and the nagging feeling that something bigger and better was waiting to be built. That was then (2015). And as principal owner, Lew Aronoff recently shared…

Read More

Customer Spotlight: Roundrock Technology

Founded in 2003, Roundrock Technology (formerly TOURtech) was one of Flex’s first 10 customers (thank you!). Founder and CEO, Allen Cook (like any good tech company) started in his garage with a dozen bar codes, and since then things have grown a bit. The company now manages thousands of assets and works on international events…

Read More

Customer Spotlight: Stage Sound Services

It started with one pair of old speakers. One pair of old speakers that were rented for parties, to clubs, to bands…to whomever needed one pair of old speakers. That was then.  Nearly three decades later, Cardiff, UK-based Stage Sound Services employs more than 70 people and is one of the most trusted production resources…

Read More

Customer Spotlight: Monster Energy

“Do you mind if I share the screen to show you something?” This wasn’t the start of our conversation with Mark Titus, Sr. Event Operations Manager for Monster Beverage, but the question certainly took us all to the next level. Mark then shared a spreadsheet that outlined the deadlines, milestones, and progress of the nearly…

Read More

Customer Spotlight: Quince Imaging

We’re all familiar with the extravaganza that is the Super Bowl Halftime Show or other special one-off events. And not to take anything away from the intricacies of such events, but perhaps they benefit from the greatest of all unheralded production assets: Time. Imagine putting on a show day in and day out – without…

Read More

Customer Spotlight: 3G Productions

The team at Las Vegas & Los Angeles-based 3G Productions used the pandemic to streamline operations. With new management and a renewed focus on creating an even better experience for its clients, the organization has one message as the lights turn back on in the Live Events industry, “We’re back and better than ever.”   …

Read More

Professional AV Production • Party and Event Rentals • Technology Rentals • Entertainment • Broadcast and Media • Grip, Lighting, and Staging

Keep Tabs On Your Equipment, No Matter The Industry

Not all companies are created equal. Flex Rental Solutions is trusted by leaders from a wide range of industries -- from Event Productions to Professional AV, to Technology, Party Rentals, and more. Flex Rental Solutions was created with businesses like you in mind.

Gain a Competitive
Advantage With Flex

We’ve designed Flex Rental Solutions for the things that matter: efficiency, accountability, productivity, and better communication with your staff and crew. Our powerful inventory management software is trusted by rental industry leaders who need to know where their inventory is and where their business is going. Flex allows them to plan their resources and effortlessly deliver a great customer experience.

It's easy to start. Sign up and try for free today.