FLEX Rental SOLUTIONS
Inventory Management Software System
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The Operating System of Choice for the Live Events Industry
Built upon exceptional core operational features like quoting, invoicing, and asset availability viewing, and supported by enhanced elements like RFID inventory scanning, staffing inquiries, and scheduling, as well as QuickBooks and DocuSign integrations, Flex Rental Solutions is custom designed to reliably support the unique needs and challenges of live event, media production, and AV rental businesses.
“No other software is as flexible and when you’re not flexible, you’re not scalable.”
Best-in-Class Core Operational Features:
Inventory Management
With our simple inventory software you can view important information like availability, container location, item location, quantity on hand, barcodes, and serial number.
Sales & Service Delivery
Easily build quotes and invoices with our inventory management solution’s intuitive drag and drop interface, bill for services and track payments all from one centralized system. You can add inventory and services to a Quote, create a Pull Sheet, add POs as child documents, generate an Invoice, integrates with Quickbooks and more.
Warehouse Management
Improve warehouse operations with built-in support for virtual items, racks, kits, and road cases. With barcode scanning support you can prep and return gear, as well as free scan in and scan out.
Pull Sheets
Simplify warehouse operations by easily creating pullsheets for all the equipment that needs to be pulled for a job or location.
Maintenance Tracking
Log and record repairs, updates, and cleaning with our inventory management software solutions. Create maintenance procedures so you never miss critical inventory maintenance. Get a full view of an item’s maintenance history.
Task Management
Never miss an important deadline or critical follow-up call on your to-do list. Flex Rental Solutions’ inventory management software keeps you productive and accountable with simple task management features.
Contact Management
Manage your customer, vendor, labor, and venue relationships all in one location. Schedule your follow up calls and employ default discounts and payment terms.
Labor and Staffing
Manage your team and your contingent labor. Flex offers search functionality and scheduling of crew members for the overall crew call, crew email communications, and the ability to easily view each crew member’s full schedule. Statuses, workflows, and jobs are all configurable to support how you do business.
Flex StaffingPlus
A seamless, integrated solution that creates a better experience for Flex customers and their crews.
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The Best of the Best Use Flex
Customer Spotlight: Nighthawk Video
Meet Nighthawk Video Nighthawk Video is born from innovation. Its’ DNA can be traced to the early 1980s when Herbie Herbert, the manager of Journey, using video screens & cameras changed the Rock & Roll concert experience forever. Prior to Herbie & Journey pioneering live video, concerts were purely an audio, stage set and lighting…
Go BTS and See FlexCon ‘23 Being Built in Flex!
In our OPAV Spotlight we promised a behind-the-scenes look at the making of FlexCon ’23. OPAV’s Tony Brinkman gives us all a quick Flex Master Class as he runs through the basics of setting up our event. Ready to see what Flex Rental Solutions can do for your business? Learn More About Flex Rental Solutions It’s easy…
No IT pro needed and ready to scale when you are!
- Cloud-based with Unlimited Users
- Free Support
- Multiple Business Locations/Warehouses
- Transfer Order Functionality
- Location-based Security Permissions
- Automatic Backup
No matter who you serve or what you do in the Live Events Industry, Flex will help your company succeed.
- Professional AV Production
- Party and Event Rentals
- Technology Rentals
- Entertainment
- Broadcast and Media
- Grip, Lighting, and Staging
Keep Tabs On Your Equipment, No Matter The Industry
Not all companies are created equal. Flex Rental Solutions is trusted by leaders from a wide range of industries — from Event Productions to Professional AV, to Technology, Party Rentals, and more. Flex Rental Solutions was created with businesses like you in mind.
Gain a Competitive Advantage With Flex
We’ve designed Flex Rental Solutions for the things that matter: efficiency, accountability, productivity, and better communication with your staff and crew. Our powerful inventory management software is trusted by rental industry leaders who need to know where their inventory is and where their business is going. Flex allows them to plan their resources and effortlessly deliver a great customer experience.
Frequently Asked Questions
What Is Inventory Management?
Inventory management provides the tools to help your business store real-time records of all hardware and software components. This allows your team to gain full visibility, control, and flexibility over these assets.
When Is Inventory Software Needed?
Inventory software is needed when:
- Your existing inventory management solution cannot scale to meet business needs.
- You want a better way to track growing assets efficiently.
- You want to minimize losses and downtime.
- You want to maximize usage of assets and improve ROI.
- You want to increase accuracy and quality of your business/service.
What Are the Benefits of Using Inventory Software?
Leaning on inventory software is important for the following key reasons:
All of these areas ultimately help bolster your customer experience and competitive advantage.
- Improved accuracy: All of that paperwork? Forget it. Inventory software enables you to lean on technology to track data. This elevates accuracy and quality.
- Builds consistency and standardization: You can manage all of your inventory and warehouse activities from one easy-to-use hub.
- Maximizes utilization: Inventory software helps you identify your greatest assets and whether you’re getting the best return on your investment. Use this data to reduce operating costs and make smarter decisions.
- Peace of mind: With ease of use and accuracy, you won’t have to worry about whether you’ve forgotten an asset on an order.
All of these areas ultimately help bolster your customer experience and competitive advantage.
What Does Inventory Software Cost?
Flex’s inventory management software starts at $485 per month, depending on the type of subscription package you select. All of our subscription plans include a no-obligation, 30-day free trial.
What Are the Different Types of Inventory Management Software?
There are three main types of inventory management software:
Flex Rental Solutions offers the benefits of perpetual inventory management software, helping our customers seamlessly overcome their toughest challenges.
- Manual: Small businesses with few products often stick with manual inventory software. This typically involves spreadsheets and scanning through a checklist of assets.
- Periodic: Businesses using periodic inventory management software manually count their assets on a yearly, quarterly, monthly, or weekly basis. Many companies that have low inventory and stock a limited number of products use this type of software.
- Perpetual: Relying on digital technology to track inventory assets in real time, perpetual inventory management software enables businesses to consistently track assets when they are sold, bought, and/or returned. This provides quick access to accurate numbers whenever you need to pull a report.
Flex Rental Solutions offers the benefits of perpetual inventory management software, helping our customers seamlessly overcome their toughest challenges.
