Task Management

Keep your production crew on track and aligned.

Missed steps and miscommunication cause costly mistakes. Flex’s Task Management tools give your team clear assignments, deadlines, and accountability so every job gets done right, every time.

Key Benefits

Assign Tasks Easily

Create and assign warehouse, prep, and on-site tasks in seconds.

Track
Progress

See who’s doing what, monitor deadlines, and spot blockers quickly.

Improve Accountability

Keep everyone aligned with a clear task list linked to each job.

Integrate With Workflow

Tie tasks to jobs, elements, or projects to ensure no detail gets missed.

Detailed Features

Customizable Task Lists

Create task templates for recurring event prep.
Add due dates and priorities.
Link tasks to projects or tasks.

Real-Time Updates

Track task completion across desktop and mobile.
Push updates to team members instantly.
See progress dashboards in Flex.

Accountability Tools

Assign owners and supervisors.
Track tasks from assignment to completion.
Reduce dropped handoffs with logged history.

Integrated with Jobs

Attach tasks to quotes, jobs, or pull sheets.
Ensure every step is tied to an event.
Centralize everything in Flex.

See Task Management In Action

Ask us to tailor the walkthrough to your current workflow or software setup.

Frequently Asked Questions

How do tasks tie into jobs or quotes?

Tasks can be linked to events, quotes, or pull sheets so context is always clear.

Will team members get notified when tasks change?

Leveraging workflows Flex can automatically send notifications when tasks are created, updated, or completed.

Can managers see progress in real time?

Yes, Flex provides real-time visibility so managers know exactly what’s done and what’s pending.

Can I filter or sort tasks by priority or due date?

Definitely. Use filters to sort tasks by priority, due date, status, or team member to stay focused on what matters most.

Is there a way to track task progress over time?

You can view task status in real time and see a full activity history to track progress and accountability.

Explore More Inventory Features

Flex goes beyond Task Management. Explore tagging, tracking, reservations, availability, pull sheets, kits, containers, maintenance, repairs, and more – all in one platform built for event pros.