Inventory & Operations Management
See everything. Reserve with confidence. Prep fast. Return clean.
From setup to showtime, Flex keeps your equipment, teams, and workflows organized so nothing slips through the cracks.
Track Every Piece of Gear
Tag gear with barcodes, QR codes, or RFID and scan it in seconds at every stage – from warehouse shelves to trucks and job sites – with complete movement history and real-time visibility.
Simplify Complex Prep
Build reusable kits, pack containers, and link accessories automatically so every job leaves the warehouse complete – no missing cables, adapters, or accessories slowing you down on-site.
See Real-Time Availability
Get a clear, live view of inventory status, reservations, and conflicts before they happen. Plan confidently with cross-project visibility that ensures gear is always where it needs to be.
Eliminate Prep Errors in Advance
Auto-generate accurate pull sheets, link accessories automatically, and use batch scanning to make sure every piece of gear gets to the truck – and every event runs smoothly.
Keep Teams & Workflows Aligned
Assign tasks, set priorities, and track progress for every job. With clear responsibilities and real-time updates, your team stays coordinated from prep to load-out.
Prevent Surprises & Maximize Gear ROI
Flag damaged items automatically, manage work orders, and track service history – so nothing breaks mid-event. Keep gear reliable, costs low, and maximize lifespan.
Ready to streamline your operations?
We’ll tailor a walkthrough around your workflow, from reservations to scanning to service.
When your inventory is organized, everything else gets easier. From planning shows to loading trucks. Flex’s powerful inventory and operations tools work together to eliminate manual tracking, prevent costly mistakes, and keep your entire business running smoothly.
Know What’s
Where
Real-time visibility into every piece of gear- what’s on a job, on a truck, or ready to rent.
Stay One Step
Ahead
Prevent double-booking & missed items with live availability & smart pull sheets.
Keep Gear Show-Ready
Automated maintenance rules and work orders keep your inventory healthy.
"What used to take hours takes minutes in Flex. It has literally changed my life. I just don’t know how we did it before."
Frequently Asked Questions
Yes. Live availability and conflict detection ensure you only commit what you have.
No. Use mobile devices or dedicated RFID/barcode scanners—Flex works with both.
Scan gear back in, flag damage, and trigger service tickets automatically.
Yes—Flex tracks both in the same kits and pull sheets.
Yes—work orders log parts and labor so you can forecast accurately.
Flex connects with QuickBooks so inventory and billing stay in sync.
Ready to learn more?
See how Flex can help your team save time, reduce costs, and stay in complete control of every asset and project.
Explore More of Flex Rental Solutions
Flex goes beyond Inventory & Operations. Explore sales, quoting, warehousing, scanning, billing, invoices, payments, and more – all in one platform built for event pros.