Maintenance & Repair Tracking
Catch problems early and keep bad gear off shows.
Broken gear costs you revenue and damages client trust. Flex helps you track equipment maintenance, repairs, and service cycles, so your inventory stays reliable for every event.
Key Benefits
Fewer Show-Stoppers
Catch issues before the show by isolating damaged items and enforcing service holds.
Lower Repair Costs
Track issues early, schedule service, and extend the life of high-value gear.
Audit-Ready History
Complete logs of work orders, costs, and actions simplify compliance & insurance claims.
Safer
Operations
Put unsafe gear on hold automatically so it never gets picked by mistake.
Detailed Features
Service Flags & Rules
- Auto-flag gear needing maintenance.
- Define service rules by category.
- Ensure safety before next rental.
Work Orders
- Create digital repair tickets fast.
- Assign tasks to staff or vendors.
- Track status until completion
Cost Tracking
- Log parts and labor per repair.
- Capture internal vs external costs.
- View true ROI of each asset.
Reporting & History
- See full service history by item.
- Track frequency of recurring issues.
- Export reports for audits
See Maintenance & Repair Tracking In Action
Ask us to tailor the walkthrough to your current workflow or event management software setup.
Frequently Asked Questions
Use service flags and hold-out rules. Items marked damaged or due service are auto-excluded from pulls until cleared.
Yes. Work orders capture parts, labor, and outside repair costs for reporting.
Yes. Every action is logged per asset, including service dates, costs, and technicians.
Yes. Create recurring work orders by hours, date, or usage.
Yes. Export to CSV or PDF for finance, insurance, or audits.
Explore More Inventory Features
Flex goes beyond Maintenance & Repair Tracking. Explore tagging, tracking, reservations, availability, pick lists, pull sheets, kits, containers, task management, and more – all in one platform built for event pros.