Reservations & Real-Time Availability
From shelf to stage, always know gear status and availability.
When gear goes missing, events suffer. Flex’s real-time tracking ensures you know exactly where your production equipment is – from warehouse shelves to trucks to job sites – so nothing slips through the cracks.
Key Benefits
Accurate Stock & Conflicts
Real‑time holds and shortages prevent double‑booking and missed pulls.
Location
Awareness
Track items by warehouse, truck, or show to speed decisions and transfers.
Look Ahead
Planning
Forecast availability across overlapping jobs to plan sub‑rentals and prep.
Detailed Features
Live Availability by Status
- See available, prepped, or on-job gear instantly.
- Prevent double-bookings with live updates.
- Confirm readiness before trucks leave.
Movement History
- Track gear from warehouse to job site.
- Capture every check-in and return scan.
- Identify missing items fast.
Mobile Scanning
- Scan with phone or tablet in the field.
- Update status from any location.
- Speed crew check-in and load-out.
Cross-Project Visibility
- Monitor usage across multiple jobs.
- Spot conflicts before they happen.
- Optimize gear sharing company-wide.
See Reservations & Availability In Action
Get a walkthrough to see how real-time availability can impact your production workflows and operations.
Frequently Asked Questions
Yes. Availability and conflict checks update as quotes and jobs change, helping sales promise accurately.
Yes. Flex shows status by location and supports transfers between warehouses.
Yes. Live inventory feeds quoting, reducing scheduling errors.
Real-time visibility helps plan subrentals and avoid surprises.
Explore More Inventory Features
Flex goes beyond Reservations & Availability. Explore tagging, tracking, pick lists, pull sheets, kits, containers, maintenance, repairs, task management, and more – all in one platform built for event pros.