Gear Tracking & Scanning

Scan, move, and verify gear across jobs in seconds.

Once your inventory is tagged, Flex helps your crew move it faster and smarter. Every scan updates location, status, and job history in real time.

Key Benefits

Faster Check-In/Out

Scan multiple pieces of gear quickly, no manual counts required.

Real-Time Visibility

Track production equipment across warehouses, trucks, and job sites instantly.

Fewer Lost
Items

Spot missing or unreturned gear before it impacts your event.

Future-Ready with RFID

Upgrade from barcodes/QR to RFID for bulk scanning and unmatched efficiency.

Detailed Features

Scan Workflows

Scan gear in and out at every job stage.
Prevent missed returns with reduced scans.
Speed up check-in and prep accuracy.

Real-Time Gear Tracking

View live location and availability across jobs.
Automatically update status with every scan.
Prevent double-booking and lost items

History & Audit

Track every movement with time stamps.
View usage logs by job or location.
Export data for audits and reporting.

RFID Enabled

Automate scans with RFID gateways.
Capture high-value gear instantly.
Reduce manual steps for busy crews.

See Gear Tracking & Scanning In Action

Get a walkthrough to see how gear tracking and scanning workflows can be tailored to your production operations.

Frequently Asked Questions

Do we need special scanners?

Flex works with mobile devices for barcode and QR scanning, plus dedicated hardware for RFID and high-volume operations.

How does scanning update our availability?

Each scan updates status in real time—preventing conflicts between jobs or warehouses.

Can we track gear in multiple trucks or stages?

Absolutely. Flex records location hierarchy down to the truck or case level.

How fast is RFID scanning compared to barcodes?

RFID can read hundreds of tags per second, dramatically reducing check-in and prep times delivering significant ROI for your business.

Can we use this on job sites or remote locations?

Yes. Flex scanning works in both online and offline modes, syncing data when connectivity returns.

Explore More Warehouse & Scanning Features

Flex goes beyond Gear Tracking & Scanning. Explore warehouse logistics, crewing, scheduling, trucking, transportation, and more – all in one platform built for event pros.