How To Track Assets For Houses Of Worship

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Churches should be a safe haven, not a disorganized mess. Visitors to your church are eager to relax, meet like-minded people, and enjoy peaceful prayer sessions. Managing your church’s assets plays a key role in making sure everyone goes home satisfied. 


Churches today have to keep track of everything from projectors to laptops. With the aid of efficient, cloud-based asset management software, you’ll be able to track, update, and improve your church asset tracking with little effort. Learn how to track assets used in churches below so you can save yourself time and money. 


Not sure if you’re ready for a new congregation at your place of worship? Reach out to Flex for a one-on-one consultation. 

Understanding Your Church’s Needs

Every church has a thousand behind-the-scenes tasks to create a smooth and memorable experience for its visitors. Flex Asset Solutions provides software that makes day-to-day management a breeze. 


The key to using asset management software correctly is pinpointing what you need to achieve and why. Flex understands the necessity of the customized experience. So whether you need to keep track of a hundred laptops or a dozen large display screens, Flex Asset Solutions software is able to keep up with your daily demands with a user-friendly interface and neatly organized spreadsheet system. 

Questions To Consider

There are a plethora of questions to answer and very little time in the day. Below are aspects you should consider before investing in Flex and taking your asset management abilities to the next level.


  • Are you losing money to lost supplies or electronics? 
  • What is the average number of losses per year?
  • Do you have frustrated visitors considering other churches because of disorganization?
  • What are the current shortcomings of your asset management system (too much paperwork, excess steps, etc)? 
  • What other equipment do you find often going missing (tablets, cameras, etc)?
  • Are you struggling to manage maintenance and assign deadlines?

Tracking Your Information In One Place

There are often too many steps involved in asset management. Invoicing, updating policy, following up with individuals...the more working parts, the more things that can go wrong. Flex is a one-stop shop for your daily asset management needs. 


“If your church has more than one campus, organizing all your equipment and assets is even more complicated. As equipment is moved from one campus to another, items can sometimes be lost or damaged—or needed by two campuses at the same time.


Adding more complexity, your house of worship may conduct daily outreach activities to the community—classes, charitable giving services, music practices, and much more. In that case, assets are at constant risk of loss or damage.”


Flex Asset Management software meticulously tracks your church’s assets, whether they’re on campus or carried around the city. With the aid of a simple scan or search you can tap into any and all information related to an asset, allowing you to update as you go and save money. 


Managing Your Inventory

Laptops and cameras are very useful...and very expensive. Losing just one can set your church back hundreds of dollars. How do you organize down to the last detail?


Keeping track of assigned church assets is streamlined with the aid of Flex’s Asset Solutions software. Number, barcode, location, address, and individual contact details are kept in one place, updated on-the-fly and accessible to the entire team. 


Alongside laptops this software can be used to keep track of tablets, projectors, display screens, pamphlets, and books. There is no limit to the number of assets you can track, making Flex indispensable to the growth of religious institutions. 


Related: How Using Barcode Inventory Software Will Save Your Business

Setting Up Reminders

People juggle a hundred obligations on any given day. How do you ensure they bring back church assets on time and undamaged?


Scheduled reminders encourage accountability and increase the chances of church assets being returned in a timely fashion. With Flex Asset Solutions software, you can assign maintenance tasks, such as battery checks for laptops, as well as ideal times for the borrower to visit the church and check in their equipment. 


You can also narrow down the facility the item came from and what day it was repaired. Make sure to give people a reasonable amount of time to visit and answer common questions upfront so you can avoid confusion.

Using Check In/Check Out Systems

The most reliable way to ensure your church assets are returned is to have a check in/check out system to fall back on. 


Flex Asset Solutions software determines who uses the check in/check out system, when, and for what asset. Most importantly, it conducts annual inventory reports for you to comply with local regulatory compliance and previous years. 


You can even make sure each asset is being adequately taken care of so damage claims can be reasonably verified. Staying on top of your asset management creates a domino effect that keeps the entire church running smoothly.

Asset Tracking Software

Each camera, tablet, or projector goes on a journey once it’s in the hands of a borrower. Tracking software makes sure it never goes too far or never goes off the grid. 


Flex gives you the ability to look up the location of each asset at your fingertips, with the ability to assign maintenance or check in/check out requests at will. Expectation management is key to ensuring your staff remain responsible and future visitors won’t be left without the resources they need. 


Related: Top 7 Inventory Management Benefits


Cloud-Based Asset Inventory Solutions

“If you’re not using cloud-based software to store data and manage your equipment, it’s safe to say you’re behind the times. Today, everything seems to be stored in the cloud—and for good reason.”

Some churchgoers still visit in-person, while others are opting for hybrid or remote models. Keeping track of church assets may sound difficult, but it’s nothing Flex Asset Solutions can’t resolve.


With so many variables shifting on a dime, the benefits of a cloud-based asset management software make it easy to update on a rolling basis. Every new detail will be seen across the board by all parties, whether it’s a new check out or a maintenance task. This ensures everyone has the peace of mind with the ability to track where each of your church's assets are at all times.


Run your church confident, organized, and safe. Schedule a demo with Flex today.