All Your Rental Operations in One Platform
Manage gear, automate workflows, close deals, and get paid – All with Flex
From the warehouse floor to the client invoice, Flex brings every part of your rental and production workflow together in one place. Streamline complex jobs, eliminate manual steps, and keep your team focused on delivering flawless events instead of chasing down spreadsheets, quotes, or gear.
Manage Gear from Prep to Show
Keep your team aligned & your shows on track with real-time inventory visibility, automated workflows & effortless coordination. From tagging & tracking to maintenance & reporting, Flex ensures every job starts and ends with confidence.
Close Deals Faster from Quote to Cash
Respond first, win more jobs, and boost revenue with connected sales tools. Build proposals in minutes, automate pricing & discounts, and get contracts signed instantly – all while linking every deal to inventory, invoicing & payments.
Track Every Item from Shelf to Show
Gain total control of every piece of equipment in motion. Flex connects scanning, pull sheets, RFID, and check-in/out workflows so nothing gets lost, missed, or delayed. Your crews stay efficient, and your inventory stays accurate.
Speed Up Cash Flow from Billing to Deposit
Turn completed jobs into cash with seamless billing and payment tools. Generate invoices automatically, accept credit cards or ACH, and keep track of every transaction – without switching between systems.
Ready to Streamline Your Entire Workflow?
See how Flex connects quoting, inventory, warehouse, and billing into one seamless platform.
When your inventory is organized, everything else gets easier. From planning shows to loading trucks. Flex’s powerful inventory and operations tools work together to eliminate manual tracking, prevent costly mistakes, and keep your entire business running smoothly.
End-to-End Visibility
One connected platform that links quoting, inventory, warehouse & billing.
Faster Turnaround
Automate manual work so jobs move from quote to invoice without delays.
Reduced Errors
Eliminate double-entry and disjointed tools with a single source of truth.
Scalable & Reliable
Trusted by production companies and rental businesses of every size.
"What used to take hours takes minutes in Flex. It has literally changed my life. I just don’t know how we did it before."
Frequently Asked Questions
Event rental management software is a platform that handles the full operational cycle of a rental business – from quoting and contract signing through inventory reservation, warehouse preparation, logistics, and invoicing. Unlike generic business software, it’s built around the concept of date-range availability: gear that’s out on a job isn’t available for another job on the same dates. The best platforms connect every team – sales, warehouse, and operations – to the same live data so nothing gets double-booked, nothing ships without being scanned, and every job closes with accurate billing.
Party rental software is built around simple item counts – tables, chairs, inflatables – where items are interchangeable and condition doesn’t vary much. AV and production rental is fundamentally different: equipment is serialized (each unit has its own maintenance history), jobs run simultaneously across multiple venues, gear travels on trucks with manifests that must be scanned, and sub-rentals from vendors need to be tracked alongside owned inventory. Flex is built specifically for this complexity – it’s why 50% of our customers have been with us for 10+ years.
At minimum: real-time date-range availability (not just stock counts), serialized unit tracking with full maintenance history, integrated scanning (barcode, QR, and RFID), job-based pull sheets that auto-populate from confirmed quotes, e-signature contracts, integrated payment processing, and QuickBooks integration. For AV and production operations specifically: sub-rental workflow management, multi-location inventory visibility, truck manifest scanning, and crew scheduling tied to job records. Flex covers all of these in a single platform.
Absolutely. Flex is designed to support both rental inventory workflows and full-service production operations – from quoting and prep to billing and returns.
Most event rental platforms are built for party and tent rental – tables, chairs, inflatables – where inventory is interchangeable and jobs are simple. Flex is built for AV, lighting, staging, and production companies where every item is serialized, multiple jobs run simultaneously, and warehouse operations involve scanning, manifests, and sub-rentals. If you’re outgrowing software that wasn’t built for your complexity, that’s the gap Flex fills. 50% of our customers have been with us for 10+ years – that retention doesn’t happen with the wrong tool.
Yes. Flex connects with Quickbooks and integrates with PayEngine to support accounting and payments.
The signs are usually operational: warehouse staff are working from printed spreadsheets, jobs get double-booked because inventory isn’t updated in real time, gear comes back from shows without a clear record of what went out, and finance is reconciling payments manually because the rental software doesn’t connect to QuickBooks. If any of these are weekly problems, the software isn’t keeping up with the operation. Flex is designed for the point in a rental company’s growth where those gaps become unacceptable.
Ready to join the pros?
See how Flex can help your team save time, reduce costs, and stay in complete control of every asset and project.
Not every team needs the full power of Flex Rental Solutions. If you’re focused on gear management or inventory tracking and don’t need quoting, invoicing, or advanced sales tools, one of our specialized platforms might be a better fit.
Flex Gear
Tracking Solutions
Best for: Production companies, venues, and rental houses focused on inventory movement and logistics.
- Includes: Inventory, reservations & availability, scanning, maintenance, and task management.
- Excludes: Sales & quoting, crew & scheduling, and billing & invoicing.
Flex Asset
Solutions
Best for: Schools, venues, and businesses that need to track, maintain, and manage owned equipment.
- Includes: Inventory, asset tracking, scanning, maintenance, and task management.
- Excludes: Sales & quoting, crew & scheduling, billing & invoicing, and reservations & availability.