In the world of AV rentals and live event production, speed and precision make all the difference. Juggling inventory, quotes, schedules, crew, and payments is a logistical feat unless you have the right system working behind the scenes. That’s where Flex comes in.
Flex is more than just rental software. It’s a fully integrated platform that connects every part of your operation from quoting and inventory tracking to team scheduling and final invoicing. Flex’s workflow tools empower your business to move faster, reduce errors, and stay focused on delivering world-class experiences.
Centralized Inventory Control: Know What’s Available, Always
No more guesswork. With Flex’s rental inventory tracking system, you get real-time visibility into every piece of gear, whether it’s on a job, in maintenance, or back on the shelf. Built-in RFID capabilities streamline check-ins and check-outs, save time, reduce errors and ensure that your team always knows the most up to date status of your inventory.
From single-location shops to large teams with warehouses across cities, Flex supports multi-location rental business needs with ease. Automatic conflict detection flags double-bookings before they happen, giving you confidence with every job.
Smart Quoting and Invoicing: Speed Up the Front and Back Office
Creating quotes shouldn’t be a copy-paste nightmare. With Flex, you can build professional quotes, adjust line items, and apply discounts with just a few clicks. And when it’s time to bill, Flex converts your quote to an invoice instantly, reducing admin time and minimizing errors.
Our rental quote generation platform integrates seamlessly with PayEngine for payment processing with optional next-day funding, and QuickBooks for accounting clarity and accuracy. It’s the kind of automation that saves hours and boosts your cash flow.
Integrated Financials: Visibility from Start to Finish
Tracking costs across jobs, clients, and time periods is key to scaling your business. Flex’s rental accounting integration gives you the tools to manage budgets, view profitability per project or asset, and align your numbers with your operations without switching tools or duplicating data.
Real-time dashboards provide insights that help you make smarter decisions, faster. Stay on top of margins, spot revenue trends, and keep your books accurate without breaking your workflow.
Real-Time Crew Scheduling: Keeping Teams Aligned
Crew management doesn’t have to mean chasing people down with texts and emails. Flex offers staff scheduling software that brings your crew and your event schedule together in one place.
Assign roles, track availability, set call times, and manage changes without the confusion of scattered calendars. Everyone knows where to be and when. No guesswork required.
Total Production Visibility: All Systems, One Platform
For companies managing back-to-back shows, long project timelines, or high gear turnover, Flex functions as your event production inventory system. Every change, update, and transaction is captured and tracked, keeping your team on track from planning to teardown.
Need to adjust last-minute equipment for a gig? Done. Want to see gear usage across the year? Easy. Flex gives you the power to monitor the big picture and act on the details.
Cloud Access, Anywhere: Flex Moves with You
Whether you’re in the warehouse, on-site, or on the go, Flex’s cloud-based rental tracking platform keeps your data accessible and secure. All updates sync in real time, so your team works with the latest information no matter where they are.
This mobility ensures smooth handoffs between departments, faster response times, and a truly modern workflow built for today’s fast-paced production environment.
Scalable for Growth: Built for Businesses of All Sizes
Whether you’re a boutique AV firm or a large-scale production house, Flex grows with you. As jobs, crew, and gear lists expand, Flex’s tools are designed to help you maintain control and efficiency at scale.
From custom views to role-based access and automation rules, you can tailor the platform to your team’s exact workflow. That’s what makes it the best rental inventory tracking solution for ambitious production rental businesses.
Why Flex?
Because duct-taped workflows don’t scale. Flex eliminates the friction between tools, teams, and timelines so you can focus on what matters: delivering seamless events and flawless client experiences.
Whether it’s quoting faster, tracking smarter, or syncing your team, every feature in Flex is designed to simplify the complex.
Ready to see how Flex can streamline your operations? Book a personalized walkthrough today and see the platform in action.